Content Comparison

...

About Project Spaces in CommCare

A Project Space in CommCare is a secure, web-based space where all data related to your CommCare applications is stored, managed, and accessed. It serves as a centralized hub that enables organizations to efficiently develop, deploy, and oversee and use the applications for data collection and case management.

Project Space functionality

Many CommCare users have one project space to run their own programs. Within a project space, you can do the following:

Project Customization

You can set permissions related to your project space. This includes

• Project Space Naming: Customize the project space name without affecting the access URL.

• Custom Branding: Apply logos, color schemes, and themes to match organizational branding.

• Automated Workflows: Set up scheduled tasks for data processing, automatic case updates, or notifications.

• Security Settings: Set security settings specific to your project space (e.g. two-factor authentication)

Multi-Application Management

Each project space allows users to develop and manage their own applications. You can manage multiple applications within one project space in CommCare. You can read more about developing applications here: Application Development

Data & User Management Control

Project spaces provide built-in reporting tools that allow users to track and analyze various data points efficiently, as well as store any collected data from the application.

...

You can read more at User Management.

When to Consider Separate Project Spaces

Each project space is distinct and isolated, ensuring that data remains separate between different spaces unless explicitly shared by inviting users. This isolation enhances security, facilitates streamlined workflows, and allows teams to manage multiple projects independently without interference.

Although a single Project Space can accommodate multiple applications and segmented user groups, there are cases where splitting into separate Project Spaces is beneficial:

Access Permissions

If different teams or program administrators should not have access to each other’s data, separate Project Spaces ensure complete separation.

Testing / Training Needs

To ensure data integrity and security, you may want to split out your project spaces from live data and testing data. Many programs may have one project space set up for their live instance of CommCare, and use another project space for testing and training.

Different Project Needs

You can manage different applications and programs within one project space, including setting different user permissions. However, there are things that all project spaces share, such as Organizations (Locations), Lookup Tables , Security Settings, at the Project Space level.

If you are supporting different programs that have different needs for these, you may benefit from having multiple project spaces.

Connecting Project Spaces

While project spaces are separate by default, certain features allow limited connectivity between them:

Linked Project Spaces

Organizations can create a parent-child structure where a parent space distributes applications or configurations to child spaces. This may be useful for managing global vs. country-specific applications.

...

Learn more at Multi-Environment Release Management or Enterprise Release Management

Application Copying & Sharing

Applications can be copied from one project space to another, enabling reuse while keeping data separates

Learn more at Copy or Delete an Application

Multi-Space Reporting

Data from multiple project spaces can be consolidated externally (e.g., in Power BI or Tableau) using OData Feeds . Additionally, External tools can pull or push data between multiple project spaces using CommCare’s Data APIs

...